The standard versioning is available in all Microsoft 365 plans, but when it is used without the retention policies it is significantly limited by the fact that users can accidentally or intentionally delete file versions. No versions are retained for other data types (lists, web pages, etc) by default. By default, the versioning is turned on for Document Libraries and OneDrives and the number of retained versions is set to 500. Retention policies retain versions only if the standard versioning is enabled. The retention policies rely on the standard SharePoint & OneDrive versioning mechanism to retain versions. Retention policies are often described to retain all document/item versions created, but this is not 100% correct. How Standard Versioning Works With Retention See section 3 for more details on Compaliance Center retention policies’ cost.
#ONEDRIVE FOR BUSINESS BACKUP POLICY UPGRADE#
If you have a Microsoft 365 business subscription ($12.5-$20 depending on the plan) and want to upgrade to E3/E5, your price will increase by $7.5/month/user or more. And even the organizations that have E3 and E5 licenses may not have them for all users when mixing multiple M365 subscriptions to use cheaper plans for non-executive or frontline workers. Compliance Center features are only included in the most senior E3 and E5 Microsoft 365 plans that account for 16% of all business Microsoft 365 seats. The main reason for the low adoption of Compliance Center retention policies is their low availability and cost. Only around 4% of organizations rely on Microsoft Compliance Center retention policies to backup their Microsoft 365 data, meaning that an organization is 10x+ times more likely to use standard M365 data recovery than Compliance Retention policies. 10x less popular than native tools E3/E5 subscriptions that include compliance retention account for 16% of the installed base. Retention policies as Microsoft 365 backup are approx.
Check our other blog post if you want to learn more about Microsoft 365 backup & recovery for SharePoint or for Teams data. In this blog post we’ll discuss the main capabilities of Microsoft 365 retention policies, pros, cons and the cost of using compliance retention for Microsoft 365 backup. Some organizations need a longer retention period than provied by the native M365 data recovery (~93 days) and they may use E3/E5 Compliance Center retention policies to achieve unlimited retention (only limited by their budget). Specifically, they enable continuous M365 data backup and are tightly integrated with M365 management tools and access roles. We believe that native M365 recovery capabilities provide a powerful tool set that has advantages over third-party M365 backup services. Backup vendors promote the idea that Microsoft (Office) 365 native recovery tools are cannot be used as viable backup options, and that organizations need third-party services to back up their Microsoft 365 data.Īfi is a developer of Microsoft 365 backup service, but we do not share this view.
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